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Defensible Space Compliance Inspector

Tahoe Donner Association
Job Description
SUMMARY 

Under the supervision of the Forester and the Assistant Forester, the Defensible Space Compliance Inspector is responsible for implementing the Tahoe Donner Association Defensible Space Program. In addition, the Defensible Space Compliance Inspector prepares documentation such as reports and correspondence and attends Covenants Committee meetings, assists with tree health assessments, tree removal permit program, forestry project planning and field preparation and performing the duties of Office Associate as necessary.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
  • Provides excellent customer service to customers, employees, property owners and business partners.
  • Complete defensible space inspections checking items listed under TDA forestry department’s defensible space program.
  • Identifying vegetation on properties that is in need of trimming or removal.
  • Assisting property owners and contractors, through communication or one-on-one meetings, in achieving compliance with TDA Forestry Department’s Defensible Space Program.  Also, maintaining records, preparing letters and other documents.
  • Uses Microsoft Office to prepare letters, scanning and recording inspection forms using LAMA.  Preparing forestry related covenants complaints.
  • Along with the Forester and Assistant Forester supervise seasonal Forestry Aids working in the Defensible Space Program.
  • Assist the delivery of fire safe education programs including lectures, presentations and an annual meeting booth.
  • Assist with the Forestry Department Safety Education Program.
  • Assists with miscellaneous Forestry jobs as necessary.
  • Assists the Architectural Standards Office as necessary.
  • Maintain a current and working knowledge of defensible space laws & ordinances including Public Resource Code 4291, Nevada County and Town of Truckee ordinances.
  • Learn, interpret and apply defensible space rules and ordinances to cite specific situations.
  • Maintain a current and working knowledge of Tahoe Donner Association policies, procedures including Covenants Rules and Architectural Standards, Rules, Procedures and Restrictions for Land Use.
  • Inspect properties, developed and vacant, within Tahoe Donner Association and enforce rules set forth by the Association, and the Covenants Committee.  Conduct re-inspections as required.
  • Maintain accurate records of inspections performed including discussions with individuals, noncompliance with C & R's and Association Rules and Regulations.  Prepare correspondence and notices according to office procedures including additional documentation as required.
  • Prepare reports for the Covenants Committee and written and telephone correspondence to members notifying them of non-compliance with rules.  Respond to member inquiries regarding alleged violations of the Defensible Space Program.
  • Attend sufficiency review meetings with Covenants Committee members. Conduct further investigation or dismiss the complaint due to compliance or lack of jurisdictions as directed at sufficiency review.
  • Safely operate vehicles to inspect properties within the development in all weather conditions.
  • Coordinate and interface regularly with Truckee Fire Protection District Fire Prevention Specialist.
  • Operate various office equipment such as telephones, personal computers, copiers, etc.  Utilize various computer software packages including LAMA, Goldmine, word processing, and spreadsheets, as required.
  • Maintain all files, tickler systems and records required by the Forestry Office procedures.  Coordinate the cross referencing of records and files in accordance with the Association’s record management plan.
 
QUALIFICATIONS 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
EDUCATION and/or EXPERIENCE
AA or AS in natural resource management, forestry or fire science or 2 years (24 months) of related experience.
 
 
CERTIFICATES, LICENSES, REGISTRATIONS
Requires possession of valid Class C Driver License with a driving record meeting the minimum standards required by the Association insurance carrier. Current Cardiopulmonary Resuscitation (CPR) and First Aid certifications recommended.
 
LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
 
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as proportions, percentages, and area.  Ability to apply concepts of basic algebra and geometry.
 
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
 
PHYSICAL DEMANDS 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this job, the employee is regularly required to communicate.  The employee frequently is required to remain stationary; move; and use hands to finger, handle, or feel.  The employee is frequently required to reach with hands and arms; ascend, descend or balance; and position self to access files/equipment, etc,; walk, kneel, crouch, climb, or crawl; and taste or smell.  The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
 
WORK ENVIRONMENT 
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this job, the employee is frequently exposed to moving mechanical parts, outside weather conditions and unmarked obstacles on the ground.  The employee is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration.  The noise level in the work environment is usually moderate.
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